Privacy Statement
Privacy Statement
The Journal of Emerging Perspectives (JEP or ‘the Journal’) is committed to protecting and respecting your privacy in accordance with the rules and requirements as set out in the General Data Protection Regulation (the ‘GDPR’). The JEP is the ‘Data Controller’ for the acquisition and processing of your personal information. This policy explains why we collect personal information, what kind of information we collect, what we use if for, the legal basis of that use, how we keep it secure, how long we keep it for, and what to do if you want to change or query something.
Who are we?
The JEP is the journal of the InCrease Association. The Journal publishes papers through a process of submission and peer review.
Why do we collect personal information?
JEP collects and uses personal information for the purposes of processing and reviewing papers submitted to the Journal.
JEP electronically stores and processes personal data through its online submission site OJS.
Authors, reviewers and editors log in to this site to submit, review or edit papers submitted to the Journal.
Our Submission and Peer Review System offers the services of peer review, content preparation and proofing, publication and dissemination of research. In order to use the aforementioned services you have to set up an initial account.
What type of information do we collect?
With regard to the registration of an account and its subsequent use, the JEP website processes the following personal data:
- Information that is provided by registration such as your name, user name and email address.
- information about your academic affiliation, academic interests and expertise (plus the author’s ORCID number if the authors choose to link their ORCID profile to their account);
- information about funding for research outputs where this is relevant to open access rights;
- and information about previous submissions and the reviews and results of those submissions, including reviews submitted on papers under consideration.
We do not gather other sensitive data.
What is the legal basis for processing your personal data?
Our lawful basis for processing your general personal data under article 6 of GDPR is the data subject’s consent,which is given when a person creates a JEP OJS account. The Open Journal System site specifies:
‘In using Open Journal System, you consent to your data being stored in a journal-specific author and reviewer contact database, which may be accessed by appropriate Firenze University Press solely for the purpose of the processing and publication of manuscripts.’
Who has access to your information?
This information is available to the Editors, Editorial Assistant and Publishers of the JEP. Personal data is held and accessed only for editorial and publication purposes, and is not shared with third parties.
Furthermore, the JEP operates a double blind review system, which means that author-identifying information is withheld from editors (in addition, the identity of authors is withheld from reviewers, and the identity of reviewers withheld from authors). The only person with access to full information about the individuals submitting papers to the Journal, is the Editorial Assistant of the JEP.
How to access and update your information
The accuracy of your information is important to us. Personal information pertaining to affiliation and academic specialisation is stored, and may need to be updated. If you change your address or contact details, please emai journalsupport@fup.unifi.it
You have the legal right to ask for a copy of your personal information that the JEP stores. Please contact the Editorial Assistant at journalsupport@fup.unifi.it if you would like to request this copy.
Security precautions in place to protect the loss, misuse or alteration of your information
When you register for JEP OJS account, you will choose a password that protects your access to your account by anyone other than those parties mentioned in the ‘Who Has Access to Your Information?’ section.
You are responsible for keeping this password confidential. We ask you not to share your password with anyone.
If there are security breaches that pertain to your personal data that would result in a high risk to the rights and freedoms of you as an individual, we will contact to alert you to the situation (and, if legally appropriate, notify the Information Commissioner’s Office).
Non-sensitive details (your email address etc.) are transmitted normally over the Internet or by email, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.
How long do we keep your information?
Your details will be stored for as long as you have a JEP Open Journal System. A JEP Open Journal System account can be deleted at any time, which will result in the removal of any personal information (though we may retain information about papers submitted).
Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
Review of this Policy
Any changes we may make to our privacy policy in the future will be posted on this page and, if appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.